ADMINISTRATIVE SUPPORT OFFICER (LEVEL 4)

BASIC SALARY: $1,190,884.00 - $1,473,572.00 per annum, plus applicable allowance

JOB PURPOSE:

The incumbent will assist the Senior Director, Corporate Communications & Marketing (CC & M) with administrative duties by providing a wide variety of complex and confidential administrative and secretarial support; and communicating information on behalf of the Senior Director to members of the staff, stakeholders in the Forestry Department and other senior executives of private businesses and industries, regional and international agencies to ensure the smooth and effective operation of the office.

KEY RESPONSIBILITY AREAS:

· Keep records of all deadlines that must be met and important matters that have not been dealt with, bringing them to the attention of the Senior Director CC&M and interfacing with the officers and Divisions/Branches/Units concerned to ensure that the deadlines are observed.

· Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

· Coordinates the receipt, distribution, and dispatch of files and correspondences within the Division to ensure that matters are addressed.

· Maintains/updates databases; consults with Information Systems personnel regarding programming and /or data integrity problems and makes recommendations for system enhancement.

· Maintains calendar, and schedules appointments and meeting rooms for the Branch.

· Receives/hosts visitors to the Senior Director’s office.

· Prepares agenda for meetings and organizes relevant information and documents.

· Takes minutes at meetings and reproduces and distributes them by established guidelines.

· Follow up on the implementation of actions from meetings and report to the Senior Director accordingly.

· Makes travel arrangements and prepares itineraries for business trips.

· Develops, implements, and maintains a system of storage and retrieval of files (manual /electronic) and other documents for the Division.

· Organizes meetings hosted by the Senior Director.

· Schedules and coordinates meetings, workshops, and other public awareness events as the Senior Director directs.

· Identifies and resolves minor problems and situations that affect the efficient flow of work in the Senior Director’s office.

· Under the guidance of the Senior Director collects and collates data of relevance to the work of the Division as required; carries out analysis of data and information and prepares reports.

· Liaises with external stakeholders and gathers/provides data/information on issues related to the work of the Division as required by the Senior Director.

· Manages the office details by relieving the Senior Director of routine requests and matters; follows established rules and procedures in responding to requests and queries; redirects items and/or visitors to other staff members; designs and organizes the office record keeping system and ensures maintenance of files and records.

· Promptly receive and screen incoming telephone calls to the Senior Director, providing friendly and professional greetings, taking messages as appropriate, and eliciting necessary information to allow timely and accurate responses, responding where appropriate.

· Provide accurate word-processing support by composing and/or editing a variety of documents; this includes highly confidential correspondence, memoranda, contracts, and proposals.

· Develop and maintain a well-organized filing system that permits easy reference and rapid information retrieval.

· Studies and analyses submissions to the Senior Director and where appropriate, deal with them or otherwise brings them to early attention so that they can be addressed without delay.

· Manages the travel agenda, books travel arrangements, confirms business agendas, and arranges lodging, vehicles, and special events as required.

· Arranging for and scheduling appointments for the Senior Director as requested, ensuring the preparation of materials for meetings as appropriate and coordinating appointments, and meetings as directed.

· Preparing agendas attending meetings and ensuring that minutes are taken, transcribed, and distributed as required.

· Conducts Research on subject areas as directed by the Senior Director, or otherwise to inform and support the decision-making process

· Responsible for continuously expanding and updating professional knowledge and honing training skills to enhance individual and team innovation and productivity.

· Performs other related duties and responsibilities as may be determined by the Senior Director from time to time.

Required Competencies

· Working knowledge of events planning

· Strong customer orientation skills

· Demonstrates a high level of initiative and confidentiality

· Methodical, well organized and with an eye for detail

· Results oriented

· Effective oral and written communication skills

· Strong Interpersonal skills and a strong team player

· Sound personal and professional integrity

· Analytical thinking and ability to solve problems

· Proficient in the use of Microsoft Office Suite technology (Word, Power Point, Excel, Access and Outlook Visio, Publisher)

· Good Organizational Skills

Minimum Required Education and Experience

· Associate degree in Public Administration/Business Administration, Administrative Management

· Two (2) years of experience in a similar capacity in a Government or Business Environment

Or

· Diploma in Administrative Management (MIND), CAP, or Certified Professional Secretary designation

· Three (3) years experience working in the public or private sector in an administrative capacity.

Interested applicants should attend the Recruitment Drive at the Police Officer's Club, 34 Hope Road, Kingston on Tuesday, October 11, 2022 at 8 am. 

Come prepared for an interview 

FOREST PLANNER (LEVEL 6)

BASIC SALARY: $1,758,815.00 - $2,183,484.00 per annum, plus applicable allowance

JOB PURPOSE:

Under the direct supervision of the Senior Director, Planning and Evaluation, the incumbent participates in the planning activities designed to support the development and implementation of Forest Management Plans.

KEY RESPONSIBILITY AREAS:

· Prepare draft Forest Management Plans for forest estates. This will be based on these assessments: (a) review of relevant documents, forest management plans (existing if required), spatial data, and land use data, (b) assessment of existing and emerging threats to PAs c) conduct stakeholders consultations d) assess, collate, and analyze information related to any other aspect of baseline, (e) develop the plan strategy and detailed plan for supporting the implementation of an integrated approach to SFM

· Prepares and delivers presentations relating to the development of the Forest Management Plans

· Prepare annual implementation plan for active Forest Management Plans.

· In collaboration with Rural Sociologists, monitors stakeholder engagement in the planning and implementation process of FMPs.

· Represents the Agency at local, regional, and international meetings, conferences, seminars, workshops, Ministries and committees, and other functions as required.

· Collaborates with Government agencies (PIOJ, NRCA, JNHT, IOJ, WRA Tourism and Culture, TPDCo) and Private and Community based organizations such as Tree Growers Association JCDT, LFMCs, etc. as required and/or necessary.

· Researches, identifies and utilizes new technology to improve management plans.

· In collaboration with the Monitoring and Evaluation Officer, develop, and identify appropriate Results Framework indicators and targets related to SFM; collects baseline data for the relevant indicators; choose the means of measurement; and define targets, key risks, and assumptions linked to these indicators.

· Reviews and updates the FMP dashboard annually

· Provides RBM-related support in the preparation of core program planning.

· Ensures that the Forest Management Plans have adequate technical and supportive data & information.

· Plans, accesses, and projects cost according to predetermined financial and environmental specifications.

· Identifies gaps and assesses opportunities for improving the SFM and forest in FMU/FMA

· Assists in the development of sustainable development plans and proposes changes and improvement initiatives

· Any other duties that may be assigned from time to time.

REQUIRED COMPETENCIES

· Ability to conduct independent research and documentary review to generate information pertinent to plan

· Ability to build and sustain partnerships with relevant stakeholders

· Demonstrated analytical and problem-solving skills;

· Strong interpersonal and team working skills;

· Excellent written and oral communication skills;

· Excellent presentation skills;

· Ability to interpret spreadsheets and statistical data;

· Experience in evaluation, monitoring and result based management;

Minimum Required Education and Experience

A First Degree in Environmental Planning /Forest or Natural Resource Management / Agriculture or a related area

Knowledge of project, planning, and research techniques, results-based management/M&E

At least two (2) years’ experience

Interested applicants should attend the Recruitment Drive at the Police Officer's Club, 34 Hope Road, Kingston on Tuesday, October 11, 2022 at 8 am. 

Come prepared for an interview 

RECORDS OFFICER (LEVEL 3)

BASIC SALARY: $921,660.00 - $1,137,042.00 PER ANNUM

JOB PURPOSE:

Under the general direction of the Senior Records Officer, the Records Officer provides a high-quality records management service and assists in the development, promotion, and implementation of records management best practices within the Section.

KEY RESPONSIBILITY AREAS:

§ Assist with the development of records management procedures

§ Monitors compliance with standard operating procedures

§ Maintains and controls the filing system

§ Maintains the Registry by creating paper and electronic folders

§ Files and retrieves information in accordance with the Department’s records management procedures to ensure ease of reference

§ Assists with the annual records audit

§ Disposes of records in accordance with the retention schedule

§ Ensures that access to records complies with the Access to Information Act

§ Participates in the movement of records between storage areas

§ Maintains management of information by updating spreadsheets, internet, intranet, and database records

§ Provides clerical and secretarial support to the Records Management Section to support the effective running of the Section

§ Participates in the scheduling for annual records purging including the setting of deadlines for responses from other Organization staff

§ Prioritizes own workload to meet immediate service standards and ensure that longer-term projects are also completed.

§ Suggests alternative records classification options when necessary

§ Uses knowledge of Department and filing systems to retrieve information

Performs such other duties as may be assigned from time to time

Required Competencies

§ Ability to work on own initiative with limited supervision

§ Excellent oral and written communication skills

§ Excellent customer service skills

§ Training in archival Management

§ Excellent interpersonal skills

§ Good time management skills

§ Methodical, well organized and with an eye for detail

§ Good IT skills

Minimum Required Education and Experience

§ Certificate in Records Management or equivalent

§ Training in relevant software applications

§ Two (2) years’ experience

OR

Any equivalent combination of qualification and experience 

Interested applicants should attend the Recruitment Drive at the Police Officer's Club, 34 Hope Road, Kingston on Tuesday, October 11, 2022 at 8 am. 

Come prepared for an interview 

FOREST TECHNICIAN (NURSERY) (LEVEL 5)

BASIC SALARY: $1,297,030.00 - $1,606,255.00 per annum, plus applicable allowance

JOB PURPOSE:

Under the general supervision and the technical guidance and monitoring by the Nursery Operations Co-ordinator, the incumbent is responsible for the general operations of the Central Seed Germination Facility (CSGF) which includes the provision of quality seedlings and other services to facilitate the management and development of the forest reserves.

KEY RESPONSIBILITY AREAS:

§ Provides inputs for the operational plans, budget, and the setting of priorities for the unit

§ Design work plan ensuring that laborers/contractors are effectively utilized

§ Supervises the work of casual laborers/contractors and ensures that duties are performed efficiently and effectively

§ Prepares and submits progress reports by an agreed work plan

§ Participates in inter-divisional related activities to achieve Agency’s objectives

§ Assists in the implementation of approved external requests

§ Participates in public awareness and public education activities

§ Prepares and submits to the Nursery Co-ordinator progress reports by an agreed work plan

§ Schedules delivery and proper transportation of seedlings from CSGF to output nurseries

§ Provides technical oversight for the sowing of timber/ ornamental tree seeds which includes but is not limited to

i. supervising the preparation of germination/potting medium

ii. Filling cell trays with germination medium

iii. Sowing and watering of seeds

iv. Transplanting seedlings from community to cell trays

v. Grading

vi. Moving cell trays from 50% to 70% light

§ Responsible for the initial growth and development of seedlings in the CSGF

§ Manages the fertigation system at the CSGF and provides technical guidance and oversight for the outpost nurseries

§ Assists with the implementation of and collection of research data

§ Provides technical guidance and support to clients

§ Liaises with nursery personnel and the Private Forestry Programme Coordinator in the provision of seedlings/ planting material to support the Private Planting Programme

§ Participates in the dissemination of technical information and documentation to client groups and stakeholders within the forest region

§ Participates in the implementation of public relations, Public Education activities within the forest region to sensitize and educate client groups and stakeholders on nursery operations and programs-

§ Any other related duties that may be assigned from time to time

Required Competencies

§ Strong research, data collection and analytical skills

§ Keen eye for detail

§ Goal oriented

§ Good interpretative skills

§ Good multi-tasking skills

§ Good problem-solving skills

§ Good oral, written and presentation skills

§ Ability to work under pressure to meet specific deadlines

§ Ability to build partnership in achieving operational goals

§ Good knowledge of information technology

Minimum Required Education and Experience

§ Associate Degree /Diploma in Forestry / Agriculture/Natural Sciences/Environmental Management or related area

§ Certificate, Supervisory Management

§ Minimum of 2 years’ field experience

OR

Any other acceptable combination of academic qualifications and related experience 

Interested applicants should attend the Recruitment Drive at the Police Officer's Club, 34 Hope Road, Kingston on Tuesday, October 11, 2022 at 8 am. 

Come prepared for an interview 

SENIOR SECRETARY (LEVEL 4)

BASIC SALARY: $1,190,884.00 - $1,473,572.00 per annum

JOB PURPOSE:

The Senior Secretary provides secretarial/stenographic services to the Senior Director, Infrastructure, Facilities & Documentation; deals with confidential and unclassified correspondence, files, and records; controls telephone and other communication, and arrange and monitor appointments and performs other related secretarial duties.

KEY RESPONSIBILITY AREAS:

· Provides Secretarial, stenographic and/or typing services to the Senior Director, Infrastructure, Facilities and Documentation Branch as follows:

o Word processing of dictated letters and memoranda

o Word processing of draft documents

o Responds to routine correspondence

o Takes minutes of meetings and reproduce appropriately

· Deals with confidential files and classified correspondence, files, and records:

o Sort correspondence, files, and records, including “Subject Matter Index” and Bring Forward” systems

o Ensures that confidential records are secured

o Re-directs correspondence to appropriate officers

o Maintains records relating to the movement of correspondence between the Senior Director Infrastructure, Facilities and Documentation and other staff members or Government entities

o Composes and types of routine letters

· Controls telephone and other communications and arranges and monitors appointments for the Senior Director Infrastructure, Facilities and Documentation:

o Receives, places, and screens telephone calls

o Makes telephone calls to Department’s personnel and other relevant Ministries and Agencies as directed

o Assist with scheduling of appointments for stakeholders

· Ensures an adequate supply of stationery and other forms in regular use:

o Maintains all records pertaining to the receipt and use of stationery

o Stores stocks in an orderly manner, allowing for easy storage, identification, and retrieval

o Requisitions, when necessary, stationery and other disposal items needed

o Certifies the receipt of these goods on Supply Requisitions and Invoices

· Performs any other related duties such as researching, collating and/or otherwise identifying and presenting material and information of interest to the Senior Director Infrastructure, Facilities and Documentation.

Competencies

· Strong customer orientation skills

· Demonstrates a high level of initiative

· Methodical, well organized and with an eye for detail

· Results oriented

· Effective oral and written communication, and typing skill; and discretion with confidential information

· Strong interpersonal skills

· Sound personal and professional integrity

· Analytical thinking and ability to solve problems

· Proficient in the use of Microsoft Office Suite technology (Word, Power Point, Excel,Access and Outlook Visio, Publisher)

Minimum Required Education and Experience

· Certified Professional Secretary (CPS) accreditation

OR

· Certificate in Administrative Management Level 2

OR

· Diploma in Secretarial Studies

Plus

Three (3) years’ related experience

Interested applicants should attend the Recruitment Drive at the Police Officer's Club, 34 Hope Road, Kingston on Tuesday, October 11, 2022 at 8 am. 

Come prepared for an interview 

FORESTER, CLIENT SERVICES (NORTH EAST REGION- (Portland, St. Mary) – LEVEL 6

BASIC SALARY RANGE: $1,758,815.00 - $2,183,484.00p.a. plus applicable allowances

Job Purpose:

Under the general direction of the Forest Manager, the incumbent oversees the management of the forests within the forest region and the implementation of specialized programmes and projects relating to forestry management and development within an area.

Key Responsibility Areas:

Management/ Administrative Responsibilities

§ Participates in the formulation of Regional Operational plans and the setting of priorities for the Region.

§ Participates in the preparation of the annual budget for the Region.

§ Supervises the work of Forest Technicians and ensures that duties are performed efficiently and effectively.

§ Develops work plans for Forest Technicians ensuring productivity of the Region is optimised.

§ Prepares and submits to the Forest Manager, progress reports on Client Services activities in the Region.

§ Evaluates the performance of direct reports and ensures that performance reports are completed and submitted in accordance with PMAT guidelines.

§ Conducts regular meetings with direct reports and ensures that proper records are kept of all meetings.

§ Represents the Agency at meetings, conferences, workshops locally, regionally, and internationally.

§ Mediates in disputes and resolves conflict ensuring proper documentation of issues, concerns, and outcomes.

§ Participates in the recruitment process as required.

§ Provides guidance to direct reports through coaching, mentoring, on the job training and assistance as needed.

§ Identifies training and other developmental needs of staff and ensures they are adequately addressed.

§ Participates in the leave approval process in keeping with established human resource policies.

§ Encourages compliance with Agency’s standards, human resource policies and procedures.

Supervisory Responsibilities

§ Manages the welfare and development of staff of the Unit through the application of the performance management system of the Department.

§ Provides guidance to reports through coaching, mentoring, and training and support and assistance needed.

§ Ensures that training and other developmental needs of staff are adequately identified and addressed.

§ Recommends sick and departmental leave in keeping with established human resource policies

§ Recommends/administers disciplinary action in keeping with established human resource policies/guidelines.

Technical/ Professional Responsibilities

§ Oversees the implementation of the Private Forestry Programme activities within the Region

§ Liaises with the Private Forestry Programme Co-ordinator in the provision of seeds/ seedlings/ planting material to support Private Forestry Programme

§ Assists with the establishment of new and supports existing Local Forest Management Committees

§ Ensures Forest Technicians provide support to Rural Sociologist in community engagement activities.

§ Collaborates with Rural Sociologist to provide support to the LFMCs and communities

§ Executes the approved recreational activities and eco-tourism initiatives

§ Promotes the implementation of the Urban Forestry Programme

§ Provides technical guidance and assistance for the establishment of trees to our stakeholders within the forest region

§ Ensures technical assistance and documentations are disseminated to client groups and stakeholders within the Region

§ Assists in the implementation of the Agency’s Marketing Programme.

§ Participates in the implementation of public awareness and public education activities within the region.

§ Liaises with the PR&CC Branch in the planning and execution of Agency events within the Region.

§ Requests seedlings for execution of various Client Service activities.

§ Assists Rural Sociologist and LFMCs and other CBOs by making recommendations regarding the identification and implementation of community-based livelihood projects.

§ Develops and fosters positive relations with stakeholders i.e. Government Entities, NGOs, CBOs, Community Leaders within the Region etc.

§ Any other duties that may be assigned from time to time

Required Competencies:

The post-holder will be able to demonstrate:

§ excellent leadership and management skills.

§ knowledge of financial management and budgeting.

§ knowledge of the procurement procedures and the Financial Administration and Audit Act.

§ sound analytical and strategic thinking.

§ an ability to analyse and interpret financial and other corporate information for decision making.

§ an ability to exercise sound judgement.

§ an ability to prioritise amongst conflicting demands and make rational decisions based upon a sound understanding of the facts in limited time.

§ knowledge and understanding of corporate functions and their potential strategic contribution.

§ an ability to manage limited resources in order to achieve challenging output targets.

§ sound personal and professional integrity.

§ strong customer orientation skills.

§ strong oral and written communication skills.

§ good computer application skills (e.g. Excel, Power point, Microsoft word)

§ knowledge of projects planning and research techniques

Minimum Required Education and Experience

§ A First Degree in Forestry /Environmental Management or related area/Agriculture.

§ Training in Supervisory management.

§ (4-5) years field experience

OR

§ An Associate Degree /Diploma in Forestry / Environmental Management or related area/ Agriculture/Natural Sciences.

§ Knowledge of projects, Planning and Research Techniques

§ Management Training

§ Training in relevant software applications

§ Five (5) years field experience

Any other acceptable combination of academic qualification and related experience.

Interested applicants should attend the Recruitment Drive at the Police Officer's Club, 34 Hope Road, Kingston on Tuesday, October 11, 2022 at 8 am. 

Come prepared for an interview 

ACCOUNTING CLERK 1 (LEVEL 2)

BASIC SALARY: $663,359 - $ 814,165 per annum, plus applicable allowance

JOB PURPOSE:

Under the general direction and supervision of the Accounting Technician, the incumbent is responsible for checking and verifying transactions for the collection of public funds; the payment of public funds, and the recording of financial transactions in accordance with the Financial Administration and Audit (FAA) Act and Government policies and guidelines.

KEY RESPONSIBILITY AREAS:

· Checks generated receipts for the collection of public funds.

· Checks the adequacy of supporting documentation for the payment of public funds.

· Checks Revenue Statements and remits monies to Head Office

· Assists in the disbursement of cheques.

· Checks Bank Reconciliation Statements

· Checks bank lodgments/deposits

· Checks Cash Book Updates daily

· Checks Petty Cash Replenishment Submissions to Head Office within agreed guidelines and requisite limit

· Checks overtime calculations

· Checks Proof of Imprest Statements for remittance to Head Office

· Checks Imprest Replenishment Submissions to Head Office

· Check Advance Clearance Submissions to Head Office

· Reliefs assigned collections officer

· Performs other related duties as assigned

· Ensures appropriate levels of stationery

· Assists with the planning of work activities and preparation of schedules

· Maintains effective internal communications to ensure that all relevant members are kept informed of objectives and initiatives

Competencies

· Strong knowledge of FAA Act and Government of Jamaica policies and procedures;

· Working knowledge of Government Accounting systems;

· Good interpersonal and communication skills;

· Good analytical and organizing skills;

· Good comparative data analysis skills;

· Goal oriented;

· Good interpretative skills;

· Keen eye for detail;

Minimum Required Education and Experience

· GCE O ’Level or CXC passes in a minimum of four (4) subjects including Mathematics or Accounts and English

· Completion of the relevant Government Accounting Level – MIND.

· Two (2) years related experience

Interested applicants should attend the Recruitment Drive at the Police Officer's Club, 34 Hope Road, Kingston on Tuesday, October 11, 2022 at 8 am. 

Come prepared for an interview 

RESEARCH OFFICER (LEVEL 6)

BASIC SALARY: $1,758,815.00 - $2,183,484.00 per annum, plus applicable allowance

JOB PURPOSE:

Under the general direction of the Senior Director, Applied Forest Research, the incumbent designs and implements research initiatives and presents findings on subject areas under the purview of the Branch for use in internal decision-making and public education and awareness programs.

KEY RESPONSIBILITY AREAS:

· Compiles & submits reports (including monthly) on research activities and findings as required.

· Provides guidance on matters relating to forest research initiatives, especially relating to trees/forest health

· Plans, implements, and monitors research operational activities, especially those relating to trees/forest health

· Documents and reports outputs/finding on research initiatives or other operational activities.

· Supervises the work of contractors and ensures that duties are performed efficiently and effectively and by established guidelines and or standards

· Participates in the Agency’s public education and awareness programs

· Assist in the implementation and monitoring of the Research Branch deliverables according to the Agency’s performance measurement appraisal system (PMAS).

· Represents the Agency at meetings/workshops/conferences and or seminars as required.

· Provides leadership to the Research Forest Technicians

· Assist in the development of research designs; implements and monitors research activities according to the approved design.

· Plans, organizes and conducts surveys/fieldwork associated with approved research initiatives especially those relating to trees/forest health

· Track research schedules or performance relating to research initiatives or other field activities

· Complies/collates/generates and enters data into a research database

· Analyses and interpret data to be utilized in report/technical document

· Draft report and or technical document/papers to be included in external documents (revision by the Senior Research Officer).

· Reviews and provides comments on technical and other related documents

· Provides accurate/credible technical information/documents to assist in our Public Awareness and Education programs

· In the absence of defined research activity, troubleshoot and make recommendations for incidences and abnormalities relating to disease and pest outbreaks

· Assist in the implementation of the Agency’s climate change research programs

· Ensures the collection and entry of data as per standard, and the timely analyses of same whilst ensuring data storage for easy access and retrieval

· Assist in training or technical transfer initiatives

· Initiates, recommends, develops, and implements special projects relating to trees/forest health

· Liaises with other agencies about related research activities.

Required Core Competencies

§ Strong research and statistical analyses skills

§ Strong data collection and analytical skills

§ Ability to build and maintain partnerships

§ Good oral, written and presentation skills

§ Keen eye for detail

§ Goal oriented

§ Good interpretative skills

§ Good problem-solving skills

§ Strong field navigational skills

Minimum Required Education and Experience

§ First Degree in Natural/Earth/Forestry/Agricultural Science or related field

§ Training in research methodology and developed skills in document preparation and information/data analysis

§ Two (2) years’ experience in a similar environment

§ Experience in research design and statistical analyses

Knowledge of statistics, plant pathology, and entomology will be an asset

Interested applicants should attend the Recruitment Drive at the Police Officer's Club, 34 Hope Road, Kingston on Tuesday, October 11, 2022 at 8 am. 

Come prepared for an interview 

TERMS OF REFERENCE FOR MONITORING AND EVALUATION OFFICER

LEVEL 6 (24 MONTHS)

1.      OBJECTIVES OF THE ASSIGNMENT

Under the direct supervision of the Senior Director, Planning and Evaluation, the incumbent is responsible for undertaking activities to strengthen the monitoring and evaluation of plans, programmes and initiatives within the Agency. The incumbent will also assist in the design and be responsible for the coordination and implementation of the Monitoring and Evaluation (M&E) framework and Plan for Forest Management Plans (FMP) and mechanisms to standardize M&E approaches across the Agency.

2.      DETAILED DESCRIPTION SCOPE OF WORK 

The incumbent will be expected to undertake certain key tasks, described below, in order to meet the objectives outlined above in Part 1 of this Terms of Reference.

Management/Administrative Responsibilities

§  Develops, identifies appropriate Results Framework indicators and targets related to SFM; collects baseline data for the relevant indicators; choose the means of measurement; and define targets, key risks, and assumptions linked to these indicators;

§  Develops and implements Monitoring and Evaluation Plan for FMPs;

§  Assists in the development and revision of the programme design, programme logic model and theory of change for core programmes in the Agency;

§  Assists in the development and/or finalization of performance monitoring framework (PMF), and  incorporates PMF into the online M&E solution;

§  Reviews the quality of existing data in the core programme areas, the methods of collecting it, and the degree to which it will provide good baseline statistics for impact evaluation;

§  Assists in developing monitoring and evaluation design, question, criteria and indicator selection

§  Assists in the implementation of the Agency’s M&E Agenda;

Technical/ Professional Responsibilities

§  Maintains and administer the M&E database;

§  Collects data on a regular basis to measure achievement against the performance indicators.

§  Monitors the input of data into the online system by stakeholders and conduct data quality checks

§  Supports programme progress reporting, mid-term review and final evaluation;

§  Identifies lessons learned and develop case studies to capture qualitative outputs of the programmes, projects and initiatives. Provide advice to the Senior Director on improving programme performance using M&E findings;

§  Provides technical advice on new data collection regimes;

§  Reviews project/activity/program statements of work and programme descriptions to ensure that methods to measure performance results are adequate and feasible

§  Assists with M&E training initiatives to strengthen capabilities within the Agency

§  Performs field visits to ensure the quality and accuracy of collected or reported data where necessary;

§  Collaborates with internal and external stakeholders in the development of PMFs;

§  Prepares progress reports on the efficiency and usage of the M&E online database;

§  Prepares performance M&E reports for FMPs and prepare presentations based on M&E data as required.

§  Participates in technical reviews and provide comments on draft documents to ensure that monitoring and evaluation plans and reports meet the Agency’s requirements;

§  Represents the Agency at local, regional and international meetings, conferences, seminars, workshops, Ministries and committees and other functions as required;

§  Communicates and coordinates with Primary Implementing Entities (PIEs) and internal stakeholders on information regarding M&E working group

1.      DELIVERABLES

2.      EXPERTISE REQUIRED

 §  First degree in Social Sciences (eg. Project Management, Programme evaluation, Statistics, Management ) or related discipline.

§  At least two (2) years’ work experience conducting monitoring and evaluation activities. 

•  Project management certification will be considered an asset.

Required Competencies:

• Experience in survey design and implementation;
• Experience in evaluation, monitoring and results-based management
• Experience in logic modelling/logical framework analysis;
• Good understanding of quantitative and qualitative data collection and analysis;
• Experience in participatory approaches.
• Sound data analytics skills and database management skills; 
•  Ability to capture, sift and present critical information in a user-friendly manner

3.      LOCATION

The main location of the assignment will be at the Forestry Department Head Office- 173 Constant Spring Road, Kingston 8. 

 4.      ANTICIPATED DURATION

The assignment is to be completed within 24 months following the inception of the contract.

5.       Conflicts of Interest

The incumbent is required to comment on any potential conflicts of interest arising out of other assignments or a conflicting involvement in other assignments.

 6.       Confidentiality

The incumbent agrees to keep confidential all information that they receive, directly or indirectly, from the Forestry Department or any other stakeholder, as well as all copies that they make or have been made by third parties on the basis of such information (collectively, the Material). The incumbent shall use the Material exclusively for the purpose of preparing deliverables relevant to this assignment. The confidentiality obligations shall not apply to information in the public domain. The incumbent shall only permit access to the Material to persons within their organisations on a need-to-know basis. The incumbent shall explicitly inform such persons of the confidential nature of the Material and, prior to providing them with the Material, subject them to the confidentiality obligations contained in this Terms of Reference.

Interested applicants should attend the Recruitment Drive at the Police Officer's Club, 34 Hope Road, Kingston on Tuesday, October 11, 2022 at 8 am. 

Come prepared for an interview 

Basic Salary: $1,190,884.00 - $1,473,572.00 per annum

JOB PURPOSE:

Under the general direction of the Director, Management Accounts the incumbent is responsible for verifying how the funds are being spent, ensuring that the company’s plans that require funding are within the budget limits and that the annual report for including preparing the Agency’s preliminary and final budgets; coordinates assigned activities with other divisions, departments and outside agencies; prepares regular financial reports       

KEY OUTPUTS:  

• Technical advice provided;
• Expenditure trends identified;
• Actual expenditure reports prepared
• Variance identified;
• Commitment Control Register monitored;
• Commitment requisitions approved/rejected;
• Weekly/quarterly outstanding commitments reports produced;
• Budget information collated and entered in Forward estimate tool and BPMS;
• Individual Work plan developed;

KEY RESPONSIBILITY AREAS:

Management/Administrative Responsibilities

• Provides technical advice to the Senior Management Accountant on the status of: – availability of funds under activities/objects/sub-objects and commitment requisitions;
• Represents the Senior Management Accountant at meetings and other functions as directed;
• Assists in the preparation and submission of reports;
• Maintains Commitment register;

Technical/ Professional Responsibilities

• Populates Forward Estimate Tool;
• Populates Budget Preparation Management System (BPMS); 
• Budget/Actual Variance Analysis Report;
• Prepares warrant request;
• Analyses expenditure trend;
• Maintains committed register; 

Other Responsibilities

• Performs other related duties as requested;

AUTHORITY:

• Prepares purchase orders
• Recommends suppliers

PERFORMANCE STANDARDS:

• Commitment requests are assessed to ensure consistency with cost estimates & warrant availability;
• Relationship with internal and external clients are approached with the highest level of professionalism;
• Reports meet quality standards and produced within agreed time frame;
• Confidentiality, integrity and sensitivity displayed in the execution of duties;
• Individual work plan developed according to established guidelines and submitted with stipulated timeframe;
• Commitment register maintained daily in keeping with established standards;

REQUIRED COMPETENCIES

Technical

·         Sound knowledge the FAA Instructions and other financial and accounting principles and practices;

·         Working knowledge of relevant computer applications;

·         Sound knowledge of accounting practices and financial management relating to GoJ;

·         Knowledge of Government budgeting principles and practices;

·         Proficient in the use of standard computer applications;

Behavioural

·         Excellent interpersonal and communication skills;

·         Organised and deadline-oriented;

·         Possesses initiative and confidentiality;

·         Sound ethics and integrity;

·         Results and team oriented;

·         Possess strong organizational skills;

·         Methodical and thorough in work approach;

·         Good analytical and judgement skills;

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Bachelor’s degree in Accounting or Management Studies with Accounting from a recognized University eg. UWI, UTECH OR;
• ACCA Level 2 OR;
• A.Sc. – Accounting, MIND
• PLUS at least two (2) years’ experience in professional accounting.

SPECIAL CONDITIONS ASSOCIATED WITH THE JOB

• Pressured working conditions with numerous critical deadlines.

SPECIFY LICENSING OR CERTIFICATION NECESSARY FOR THE JOB

• None required.

Interested applicants should attend the Recruitment Drive at the Police Officer's Club, 34 Hope Road, Kingston on Tuesday, October 11, 2022 at 8 am. 

Come prepared for an interview 

DIRECTOR, BUSINESS SYSTEMS APPLICATIONS (Level 7)

Basic Salary: $2,309,166.00 - $2,871,423 .00 per annum, plus applicable allowance

JOB PURPOSE

Under the direction of the Senior Director, Information Communication & Technology the incumbent is responsible for the analysis, evaluation, development, testing and implementation of computer software applications across the Agency. Oversees the analysis of user needs and makes recommendations of software applications.

KEY RESPONSIBILITY AREAS

Management and Administrative Responsibilities

·         Participates in budgeting and capital equipment processes and quality improvement activities for the development of the Agency;

·         Contributes to the preparation of the divisional plans and budget;

·         Participates in the development and implementation of the ICT Strategic Plan, Disaster preparedness and ICT security policies and programmes;

·         Participates in the development/review of the ICT operating policies and procedures to facilitate the efficient management and delivery of services from the Branch; implements/recommends initiative to improve processes and procedures’

·         Prepares and submits reports, technical opinions and other documents as required;

·         Keeps abreast of trends and developments in information technology and recommends their adoption/application where appropriate to increase the effectiveness and productivity of the Branch.

·         Represents the Division/Agency internally and/or externally as required;

Technical/Professional Responsibilities

·         Leads the design and implementation of the maintenance programme for the Agency’s Management Information Systems (MIS) including the design and development of bespoke solutions as required;

·         Supervises the maintenance of the Agency’s web applications ensuring timely response to issues to enable consistent availability;

·         Contributes to the development and implementation of  ICT security policies, standards, and procedures within assigned area of responsibility; identifies and recommends appropriate security solutions monitors to safeguard systems confidentiality and integrity as well as the prevention of unauthorized access to data systems;

·         Manages assigned ICT application/database management projects undertaken internally or by external service providers.

·         Monitors user access to systems/applications within the span of control ensuring timely additions/removal to minimize systems’ security compromise and/or staff downtime;

·         Analyzes business systems to determine effectiveness. Identifies inadequacies, inefficiencies and problems and recommend solutions;

·         Develops system specifications and recommends application software development;

·         Oversees the implementation of system changes through automation, process change, management solutions and training;

·         Manages the diagnostic investigations of program errors and coordinates the implementation or recommend solutions or methodologies for resolution;

·         Prepares various documentation including project reports, process flows and, presentations, strategic and technical plans and other related information on assigned application analysis;

·         Negotiates with vendors regarding the procurement of software and other applications;

·         Ensures compliance with contract specifications, consults with vendors regarding system functionally;

·         Collaborates in the planning, design, development, and development of new applications, and enhancements to existing applications;

·         Develops Terms of References. Negotiates and manages vendor contracts for information Systems;

·         Coordinates systems analysis and application development activities through direct and indirect staff. Directs development teams in the areas of scheduling, technical direction, future planning and standard development practices;

·         Participates in the formulation of the appropriate resources to provide the highest level of customer service;

·         Ensures appropriate resources are available to respond to end user inquiries/issues;

Human Resource Responsibilities

·         Oversees the design of work plans and programmes for the Branch ensuring staff is effectively utilized and productivity of the Division optimized;

·         Manages the welfare and development of staff in the Branch through the preparation of performance appraisals and recommendation of required training and development programmes;

·         Provides leadership to staff through effective objective setting, delegation, and communication;

·         Provides guidance to staff through coaching, mentoring and training, providing assistance and support as needed;

·         Ensures that training and other needs of employee(s) are adequately identified and addresses;

·         Recommends/administers disciplinary action in keeping with established human resource policies;

REQURED COMPETENCIES

The post-holder will be able to demonstrate:

Technical

·         Excellent knowledge in web technology (Internet, Intranet & Extranet)

·         Demonstrated knowledge of a wide range of applications

·         In depth knowledge of database management systems.

·         Use of problem solving tools

·         Excellent knowledge of business operating systems and applications

·         Working knowledge of business continuity measures

·         Ability to prepare and maintain standards, policies, procedures, guidelines and technical manuals.

Behavioural

·         Good leadership and management skills

·         Sound analytical and strategic thinking skills

·         Sound communication (oral and written)

·         Ability to prioritise amongst conflicting demands and make rational decisions based upon a sound understanding of the facts in limited time

·         Ability to manage limited resources in order to achieve challenging output targets

·         Sound personal and professional integrity

·         Strong customer orientation skills

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

·         First degree in Management Information Systems, Computer Science or Computer Studies, with application development experience and training in Windows, Open Source, and/or Enterprise database management systems.

·         Microsoft Certified Professional Developer will be an asset

·         Training in Supervisory Management.

·         At least three (3) years’ experience in a Software Engineer’s position within a medium to large Information Systems Project or Department

      OR

       Any combination of equivalent qualification and experience

Interested applicants should attend the Recruitment Drive at the Police Officer's Club, 34 Hope Road, Kingston on Tuesday, October 11, 2022 at 8 am. 

Come prepared for an interview 

DATABASE ADMINISTRATOR/PROGRAMMER  (Level 5)- Two positions 

Basic Salary: $1,297,030.00 - $1,606,255.00 per annum

JOB PURPOSE

Under the supervision of the Director, Business Systems and Applications, the incumbent is responsible for designing and developing systems related to IT enterprise applications; writing and testing of programmes and operating instructions (documentation) for all software development.

KEY RESPONSIBILITY AREA

Management/ Professional Responsibilities

§  Provides support for disaster recovery planning and implementation processes

§  Participate in  the selection and assessment of software packages

§  Provides support for backup recovery and reorganization of databases

§  Work with vendors in implementing and maintaining information systems as well as database infrastructure.

§  Maintains a consistent, high quality, customer-focused approach when conducting business and providing services or products to clients, the general public and other external customers.

§  Ensure that all database systems meet business and performance requirements.

Technical/ Professional Responsibilities

§  Provides assistance and expertise in developing, implementing, programming, and troubleshooting information systems.

§  Addressing complaints and resolving complex problems including user support regarding application/information systems.                                                                                                                                                                                                                                   

§  Maintains and updates established  application systems in light of changes in legislation regulations and other basis requirements

§  Develops processing and data requirements in the degree of detail necessary to subsequent programming.

§  Develops concise data gathering techniques to facilitate data analysis.

§  Ensures that all information systems and systems operations are properly documented and manuals kept up to date

§  Keeping abreast of developments in software development industry

§  Gathering reporting specifications, and analyzing current workflows for improvement.

Perform other duties as assigned.

REQUIRED COMPETENCIES

§  Advance knowledge in MS SQL Server database Stored Procedures/Triggers and database development

§  Experience in structured relational Database Design and ERD, as well as in Application Server (IIS or other) Security to integrate an existing Java Servlets application with Application Server

• Good oral and written communication skills
• Good interpersonal relationship building skills
• Knowledge of current technological trends
• Good analytical skills
• Sound personal and professional integrity
• Strong customer orientation skills

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Undergraduate degree in Computer Science, Information Systems
• Microsoft Certification training (preferably Microsoft Certified Application Developer - MCAD) will be an asset
• Experience with SQL Server Integration Services (SSIS) and the .NET Framework
• Experience with Transact-SQL and Microsoft Sql Server is required
• At least three (3) years hands on experience in system and application development in a Microsoft networked environment.

Interested applicants should attend the Recruitment Drive at the Police Officer's Club, 34 Hope Road, Kingston on Tuesday, October 11, 2022 at 8 am. 

Come prepared for an interview 

 Systems/Network Administrator (Level 5)

Basic Salary Range: $1,297,030.00 - $1,606,255.00per annum. plus applicable allowance

 Job Purpose:

The Systems/Network Administrator’s role is to ensure the stability, integrity, and efficient operation of the in-house information systems that support core organizational functions.  This is achieved by monitoring, maintaining, supporting, and optimizing all networked software and associated operating systems.  The incumbent will apply proven communication, analytical, and problem-solving skills to help identify, communicate, and resolve issues in order to maximize the benefit of IT systems investments.

 Key Responsibility Areas:

•   Develops system installation procedures and support methods;
•   Coordinates the analysis, acquisition and installation of all hardware and software;
•     Develops and implements scheduled maintenance plan for LAN/WAN technologies;
•   Participates in the planning and architecture of technology solutions;
•   Participates in the business planning and budgeting for information technology and recommends system direction, additions and changes to meet future business requirements;
•   Supports and collaborates with the Director, IT Infrastructure Services in the development of the Agency’s IT Security/Disaster Recovery Plan, policies and procedures as it relates to the internet/intranet;
•   Maintains and implements security measurement criteria to monitor compliance to policies and standards;
•   Monitors site servers and firewall;  
•     Implements and maintains software or hardware solutions to protect the technological infrastructure from internal and external unauthorized entry or use and malicious content;
•    Maintains password security, data integrity and file systems security for desktop and network environments;
•   Ensures that appropriate data backups are being taken, including off-site copies as needed;
•    Works with other team members on integration issues, hardware, OS, infrastructure and software upgrades;
•   Tests and installs application patches, upgrades, service packs in development environment;
•   Troubleshoots connectivity, compatibility, application error messages, stored procedure error messages, performance issue problems;
•   Installs, deploys and upgrades servers to support existing infrastructure;
•   Provides support to IP network issues;
•   Identifies options for potential solutions and assesses them for both technical and business suitability;
•   Work with other IT staff members to address networking and hardware needs;
•   Devises and documents a general system design based on the client’s anticipated requirements;
•   Designs and provides general maintenance of Agency’s intranet, internet or extranet;
•   Reviews and constantly improves IT systems; and
•   Develops systems guides/manuals.

Competencies

The post-holder will be able to demonstrate:

·         Knowledge of GIS

·         Demonstrated knowledge of relational database management systems

·         Networking technologies/skills

·         Web technology (Internet, Intranet & Extranet)

·         Demonstrated knowledge of a wide range of applications

·         Demonstrated knowledge of operating systems

·         Good communication and interpersonal skills

•        An ability to prioritise amongst conflicting demands and make rational decisions based upon a sound understanding of the facts in limited time;
•        An ability to manage limited resources to achieve challenging output targets; Sound personal
•       An ability to prioritise amongst conflicting demands and make rational decisions based upon a sound understanding of the facts in limited time;
•       An ability to manage limited resources to achieve challenging output targets;
  
•       Sound personal and professional integrity;
•       Familiarity with working in a LAN/WAN environment

Minimum Required Education and Experience

  §  First Degree in Computer Science or Management Information Systems,

§  Microsoft Certification training (preferably MCSE)

§  Three (3) years’ hands-on experience in systems and network administration, server applications in a Microsoft networked environment

 Or

·         A Diploma in Computer Science, or Management Information Systems,

·         Microsoft Certification training (preferably MCSE)

·         Five (5) years’ related experience

 OR

Any other equivalent combination of qualification and experience.

Interested applicants should attend the Recruitment Drive at the Police Officer's Club, 34 Hope Road, Kingston on Tuesday, October 11, 2022 at 8 am. 

Come prepared for an interview